Category Archives: Virtual Assistant

Save Time ~ Delegate Social Media

Save Valuable Time ~ Delegate Social Media to Your Virtual Assistant

Owning your own small business is very rewarding … and, at the same time, quite exhausting! There is never enough time in the day. It is very time consuming to create relevant content for your audience and/or find inspiring quotes and tips to share. Hiring a virtual assistant to handle posting to your social media platforms is the answer to having enough time to manage all the other aspects of running your business.

Of course, you may be thinking that the VA may post something you wouldn’t like and/or you wouldn’t have posted. You may be thinking the VA wouldn’t convey your company’s “voice”. As a virtual assistant, I spend time learning my client’s personality and company “voice” via scheduled phone or Skype calls. My clients provide me with content ideas and relevant articles to use as reference for creating industry related posts.

You may be thinking it will be expensive to delegate your social media tasks. It is money well spent when you consider the time you will be saving (time that can now be devoted to growing and building your business) by taking this task off your plate every day (and you should be posting consistently/daily). It will give you peace of mind knowing that your social media posting is being taken care of by a trained professional. Tracy Helps You offers Social Media Packages that provide a certain number of posts per month, as well as, managing engagement (likes, shares, comments & messages) with your followers on your behalf. Think of it as you would any other necessary expense for running your business.

You may be wary of completely outsourcing your social media postings. The good news is that we can work together in creating and implementing your social media strategy. Tracy Helps You can create and schedule the bulk of the posts and you can add some personal content type posts. You can also respond to comments and messages. Another great idea is to post Live Streaming video. This gives your online presence a face and a voice for your followers to connect with. Interacting and building relationships is the main reason to use social media as a business tool … it’s social 🙂

Save some valuable time by delegating your social media posting to Tracy Helps You … help is just a phone call away! Call now!

Manage Your Email Inbox

Managing Your Email Inbox

Email is a wonderful thing. It’s so simple to use for fast and easy communication. It’s convenient. It’s inexpensive. Nearly everyone uses it.

Email is a great tool, and like other types of tools, it needs regular maintenance. Without regular maintenance, it can quickly become out-of-control and over whelming.

As your Virtual Assistant, I will help you clean up your email inbox. I will help you organize and maintain your emails:

  • By “filing” them into their proper folders and sub folders. If you haven’t set up a folder type system yet, that would be one of the first things I would help you implement. When you have all the related emails filed together, you can easily find the one you are looking for.
  • By deleting unwanted emails and creating tighter spam parameters to prevent future emails from that sender.
  • By “unsubscribing” to emails that you legitimately requested to receive but no longer find helpful.
  • By setting up an auto responder for those times when a quick reply is not available. An “out of office” type of message would be sent out as soon as the email is received explaining when you will be replying to them and who can help them if their matter is  urgent and needs immediate attention.

Tracy Helps You can save you valuable time by organizing your email inbox for you. It is one of the many types of tasks that can be delegated to your virtual assistant, so your time can be spent on the matters that demand your expertise and/or personal attention. Call soon to schedule your initial appointment, then we can start to help you (in this area, as well as, in others)  🙂

THY Top 10 Blog Posts 2016

Tracy Helps You’s Top 10 Blog Posts of 2016

Top 10 Blog Posts of 2016

It’s that time of year again, reflecting and looking back on the last year while making plans and goal for the next. While reviewing the site stats for my website, these were the top 10 blog posts of 2016.

#1  http://www.tracyhelpsyou.com/lending-a-helping-hand/

#2  http://www.tracyhelpsyou.com/locks-of-love-donation/

#3  http://www.tracyhelpsyou.com/labor-day-weekend-summers-last-hurrah/

#4  http://www.tracyhelpsyou.com/list-helps-stay-organized/

#5  http://www.tracyhelpsyou.com/leap-year-thoughts/

#6  http://www.tracyhelpsyou.com/back-to-school-homeschool-planning/

#7  http://www.tracyhelpsyou.com/back-school-college-bound/

#8  http://www.tracyhelpsyou.com/autumn-fall-decorating-halloween-thanksgiving/

#9  http://www.tracyhelpsyou.com/show-everyone-real-love-valentines-day/

#10  http://www.tracyhelpsyou.com/spring-break-getaway-staycation-clean-week/

Is there a specific topic you’d like to read about? I’d love to hear your suggestions or thoughts 🙂

Holiday Card

Holiday Cards & Your Hectic Holiday Schedule

Tomorrow, we flip over another page on the calendar … to the last month of 2016. December is a month full of fun, holiday celebrations, but regular life still goes on. All the normal day-to-day responsibilities don’t necessarily take a break during this “most wonderful time of the year”, which means your schedule is even busier than usual.

In today’s world, most of the mail we receive is computer generated – sometimes its addressed to us by name (computers are smart 🙂 ), but many times it is addressed to “Current Resident”. Companies spend a lot of $$ to send you these advertisements, but most people consider it “junk mail” and toss it.

Most everyone loves receiving Holiday cards. I’m talking about physical, snail-mail cards. It’s fun to check your mailbox each day, hoping to find something for you personally. I think of them as “fun” mail … something I want to open right away. I enjoy reading the Holiday Letter that many people include with their card. It’s a good way to catch up with the happenings in their family, especially for those who are not on Facebook 🙂  I also love getting packages in the mail, many of which are gifts I have ordered online … who doesn’t love seeing the UPS, FedEx, USPS or Amazon truck pull up in front of their house (please tell me you do too, that it’s not just me)?

All that to say, sending Holiday cards are is time honored tradition of the season, but also a time-consuming task to do in an already busy time of year. Tracy Helps You can take this task off your to-do list for you. Whether it’s your personal family cards, or cards sent out to your business clients and colleagues, we can take care of it for you – freeing up some time for you to handle all the other things on your to-do list.

This hectic season is the perfect time to delegate some tasks to your personal / virtual assistant. Time is a valuable commodity! Let Tracy Helps You save you some valuable  time 🙂 Call today!!

An assistant can be a real lifesaver.

Having an Assistant Can Be a Real Lifesaver

An assistant can seem like a lifesaver because they can save you valuable time. Everyone is busy, their calendars and schedules are full of appointments, events and occasions.

We all get 24 hours in a day. It’s a challenge deciding which activities take priority over the others. You may sometimes wonder “how in the world will I get everything accomplished”? Continue reading

Office Help - Onsite or Virtual Assistant

Office Help ~ Virtual Assistant or Onsite ~ Your Choice

As a personal assistant, I offer many different types of services. In the last 6 months or so, I’ve had quite a few requests for administrative / office kind of help.

Around Thanksgiving time, I sent out Christmas cards for 2 individual clients and 3 business owners. Each client had their own instructions, but basically, I copied and folded family letters to be included, printed labels, addressed envelopes and applied stamps – but mostly, I saved my client valuable time. I also helped one of those same business owners plan their company Christmas party. That was fun for me, and was another item checked off his to-do list 🙂

Another client had me fill in for his Office Assistant while she was out sick for a few days. He said it was more cost efficient hiring me than using a temp agency.

Yesterday, I did a mass mailing for that same client. I did the mundane, but necessary work of printing the letters, folding them, labeling the envelopes, stuffing them and running them through the postage machine. It took 3 hours, but his Office Assistant wasn’t taken away from her normal duties for this occasional type project.

I have an ongoing client that I send out hand written thank you cards to all the leads he meets / talks to. He sends me an email with their info and I mail them a card. After our initial meeting, this is all handled virtually. He has the stationary and stamps delivered directly to me. I invoice him monthly and he sends my payment. Easy Peasy ! I also created and maintain a database / spreadsheet with all these leads for him.

Another client has also hired me “virtually”, to manage her Facebook business page. She gives me images and facts pertaining to her business and I use them to create Facebook posts for her business page. I also create her weekly events.

Are you a business owner who could use some administrative / office “help” ?? Tracy Helps You is just a phone call away 🙂